Departures and Extensions#

The College does its best to offer Members their preferred accommodation. However, an offer of residence is not a guarantee of a particular room or flat. Room and flat changes are permitted only where vacancies arise, and in exceptional academic or health-related circumstances. There is a nominal charge made to move rooms.   See your House Administrator to go onto the room move list.

Departures#

In your first three months at the College, or the first three months of the acadmic year, you are required to give three months’ notice if you decide you want to leave earlier than the contracted date. After these three months (or earlier if you wish to leave after 3 months), you must give at least 28 days’ notice of any change if you are not leaving on your contracted date. If you wish to extend,  you should give as much notice as you are able (please note that this may not always be possible and definitely not after 15 September when rooms and flats will have already been offered to new Members).

Accommodation must be vacated by 9.30am on the given day of departure. Rooms are cleaned prior to the new occupant booking in from 15.00pm.

Property left in your room after your agreed departure date with a single item value below £50 will be disposed of. If you leave an item judged to be of greater value than £50, you will be contacted regarding how to collect the item and how long it will be stored.

You will receive an email 28 days prior to your departure to remind you to:

• pay all your outstanding accommodation charges **.**You must settle all accommodation charges before you leave. Please inform the finance team how you would like your deposit returned (credited to a card, transferred to a bank account etc).  Your deposit will then be returned within 28 days of your departure;
• return your buttery locker key to your House Administrator to get your deposits refunded;
• cancel your gym membership;
• leave your forwarding addressso that we can forward your mail (for a period of 4 weeks after departure);
• upon checking out at Reception, return your Goodcard;
• your room should be left clean, with all rubbish removed and thrown away. Items left in your room will be disposed (although single items with a perceived value over £50 will be held for a limited time for you to collect);
• don’t forget to empty your safeof your belongings. Leave your safe open

Early Departures#

You cannot leave within the first three months of arrival or renewal. If you leave earlier than this you will be liable for the rent for the whole three-month period. After the minimum three-month period, if you wish to leave earlier than you originally stated, you must give at least 28 days’ notice. (So, if you wish to leave immediately after the three-month minimum period expires, you need to notify the College of your departure during the second month.) Notice should be made in by email to your House Administrator.

Short Extensions#

Requests for a short extension (i.e. not a full academic year) should be made in writing (by email) to your House Administrator. Please give as much notice as possible. An extension may not be possible if the College is already full. In some cases, where an extension is granted, it may not prove possible for you to remain in your original room for the extension period.  For example, an extension for September-October is will not be possible since Members of the incoming cohort will have been offered all of the rooms.

Renewal for a Full Academic Year#

If you would like to stay on at the College in the next academic year, and you will continue to be a full-time postgraduate student, you wil be invited in the Spring to renew your place at the College. Notices will be sent to all current Members and you will be asked to apply by a deadline.

Visitors#

The College management is happy for Members to invite friends, family and colleagues to visit. For everyone’s safety and security, you must meet your guest(s) at your House Reception, sign them into the visitors’ book, and escort them from the building when they depart.

With regard to overnight visitors, the maximum length of time a visitor may stay with a Member, in a room or flat, is two weeks (14 days).  Members may host only one visitor for an overnight stay in a single room. There is no charge for having overnight visitors, who must be 18 years or older, but you are asked to hire a camp bed for them, costing £5 per night. Please apply to the Registrar or the Deputy Registrar if you wish to host a younger visitor, for example, a close family member.

Key Authorisation#

Members wishing to have a visitor should submit their request via Portal. You should do this at least 48 hours before they arrive.   A spare key card will be issued by Reception after the request for a key has been approved by the House Administrators.

For security reasons, all guests also have to be signed in with Reception.  A friend/guest arriving at Reception already in possession of a Goodcard will be refused entry.

Key authorisation is only done while you are at the College.    If you are away from the College and would like a friend or relative to stay in your room in your absence, even if you are not charging them, you should submit a sublet form on the Portal and the College will issue a temporary card.

Camp Beds#

A campbed is a comfortable folding bed with a mattress, supplied with a duvet, pillow, bedsheet, pillowcase and duvet cover. The bed is delivered to your room and removed at the end of the booking.

Camp beds must be booked at least 24 hours in advance from the housekeeping, by emailing housekeeping@goodenough.ac.uk and stating the start and end date of rental, as well as your room number. Pre-booking in advance offers a greater chance of availability. Camp beds can be requested outside office hours and during weekends from the Reception teams if you have an unannounced guest, subject to availability. Please be aware that these bookings cover rental for one night only. If you book directly with Reception, and you wish to extend your bed hire, you well need to contact Housekeeping the next day. Again, this is subject to availability.

Camp beds can be hired by Members only. They cost £7.50 for the first night and then £5/night, and will be delivered to your room on the day requested. On the day of removal, the bed will be removed from your room. Please don’t leave your campbed in the corridor. The campbed is signed out to you and if it goes missing from the corridor you will be charged the cost of replacement (£250).  A campbed in the hallway is also a trip hazard in a fire evacuation. All bed linen must be returned with the bed. Failure to return the camp bed and linen on time will result in additional hire charges being incurred.

Sublets#

Subletting your room or flat is a privilege offered at the College and not one you will find with private landlords or other student accommodation.    We understand that the ability to sublet your room or flat may be important for your finances if, for instance, you plan to travel home during the year. For the sublet system to work and be safe you must follow the correct procedures.

If you wish to sublet your room or flat during your absence, you may either do so to a friend or family member known personally to you or, by advertising on The Square, to someone known to the College. All sublets listed on The Square will also be promoted to the Alumni community via our online Alumni community site, Goodenough Global. Even if you are allowing a friend to stay without charge while you are away, you must complete the procedure for sublets, including paying the fee. Members may sublet their room/flat for a maximum of forty-five days per academic year (which starts on 15 September each year).  For reasons of security, the College does not allow Members to sublet their rooms on the open rental market. Since you are responsible for the actions of your sublessee, you will wish to ensure that this person is well known to you (a friend or family member) or already known to the College. Sublets accordingly must not be advertised through external websites such as Facebook, Gumtree, Spareroom, Airbnb, etc. Those who do not respect this rule will find their sublet privileges removed. Please remember to remove your sublet notice from The Square once your room has been let.

Once you have identified a sublessee, you should fill out a sublet request form on the Portal at least three working days before the sublessee is due to arrive.  The Sublet Booking Form must be approved by your House Administrator. Once the sublet is approved, the House Administrator will notify you by email and inform Reception. Please note that in certain circumstances sublets will not be granted, so it is important that you give enough notice so the person can find other accommodation if refused.  Sublets may be refused if the person has seriously contravened rules on a previous stay, or the person has stayed more than the allocated number of nights, the person has behaved badly during another sublet such as leaving the room very dirty or not paying, or the person has previously been excluded from the College.

Please note that Members occupying flats may not sublet one individual room in their flat.  They may sublet the whole flat when it is unoccupied.

Members are not allowed to sublet their room/flat during the 28-day period before their final departure date.

• Sublets are for a minimum of three nights;
• A sublessee may stay up to a total of 90 days at the College in any one academic year, although an individual Member may only sublet to them for a maximum of 45 days. If they wish to stay at the College for a longer period, they should apply formally to the College for membership or a short-stay residency;
• Sublessees are not permitted to have additional guests to stay with them and may not hire campbeds;
• A single room must be only sublet to a single person and if the bathroom facilities are shared, that person must be of the appropriate gender for the bathroom;
• The College administration fee to sublet your room is £25, included in your monthly invoice, irrespective of the number of nights or whether you are charging the sublessee. In instances of late application, giving rise to extra workload for the administrative team, the fee rises to £50;
• Before issuing keys to sublessees, Reception staff must ensure that the Sublet Booking Form has been completed and that they have received an authorisation;
• Sublesseeswill need to provide ID on arrival (passport, drivers’ licence or national ID card) and should collect a Sublet Goodcard from Reception on arrival. You should not leave your Goodcard for your sublessee;
• Sublets must leave by 9.30am on their date of the departure. If you wish to delay the departure time, you should contact your House Administrator.

Members’ Responsibilities#

A sublet is a contract between the College Member and a sublessee. It is the Member’s responsibility to collect all payments from the sublessee. The Member remains responsible for all payments to the College, including rent.   Neither the Reception desk nor Finance office will accept payments for rent from sublessees.

The Member is responsible for leaving their room clean, tidy and providing clean linen for an incoming sublessee.  If a sublessee causes damage to a room or other College property, financial responsibility for repairs falls to the Member.